ATC 2021 Call for Programs

The ATC 2021 Submission Site is Now Closed


Update on 2021 Process


In moving ATC 2020 to a Virtual experience, there were a number of ATC 2020 Invited Symposia that were unable to be presented in the virtual space.  The intent is to begin the selection of invited programs for 2021 by reviewing the programs accepted for 2020 that were not presented and defining a subset that will be accepted for presentation at ATC 2021.

  • The ATC Program Planning Committee is opening the 2021 Call for Programs to allow the submission of New, Innovative program content based on targeted areas that will be posted online July 1, 2020. 
  • These targeted areas have been identified by the ATC Program Planning Committee to allow members to submit program ideas that will not overlap 2020 content that has been selected for inclusion in ATC 2021. 
  • Submission of proposals on new and interesting topics that are not covered by thse 2020 accepted programs or the targeted list will also be welcome.

We encourage proposals that explore new advancements within the field of transplantation. 

Please note:  It is the discretion of the ATC Program Planning Committee to make final program edits.

*COVID-19 themed programs will have the opportunity for submission in January 2021 when more data and research is available.

View 2020 Program Titles Selected for 2021 & Targeted Topics for New 2021 Submissions

Click Here


Timeline


The below timeline has been put in place for submission, review, and status notifications.

July 1, 2020

  • 2021 Call for Programs launched.
  • Targeted topics included.

July 20, 2020, 11:59 PM PST

  • 2021 Call for Programs submission deadline
  • Two weekends provided for submission (not counting July 4th holiday weekend).

September 15, 2020

  • 2021 Call for Programs submission status notifications sent.

Policies


All submissions and presenters are subject to evaluation for CME compliance, and may be subject to modification or refusal.  Program submission is a proposal only, and that the planning committee has the right to change or alter it in any way they deem fit . 

Session proposers should advise all involved in their proposal that submission of a proposal does not constitute an invitation to appear on the program.  Individual invitations are sent in the fall from the ATC central office, following the program planning committee’s review and decision on programs.  

All proposals must be submitted online.  Paper and email proposals will not be considered.  Incomplete proposals will not be considered.


Program Proposal Submission Process


The Call for Programs Submission process is as follows:

  1. Select session format
  2. Confirm an understanding on call for programs submission policies
  3. Provide proposed session title
  4. Select review specialty category
  5. Provide session description
  6. Provide 3 goals and objectives
  7. Indicate whether or not program is in collaboration with and ASTS/AST Committee / COP
  8. Select all key words that apply to submission
  9. Enter Moderator(s) Full Name, Institution, Email
  10. Enter Speaker(s) Full Name, Institution, Email
  11. Enter Speaker Title
  12. Review Summary of Information

Session Formats


An open call for program proposals is issued to the transplant community at large. All program proposals must be submitted online.

Submitters should review appropriate session formats and design a program to submit based on the following formats descriptions. 

Congress Symposia

Sunday, June 6 – Wednesday, June 9, 2021

Lecture/Didactic Symposium

Definition: A direct educational talk to the audience. 
Sessions will be 75-90 minutes. 
Must submit 2 Moderators and 3 Speakers during program submission.

Interactive Symposium

Definition: A group of experts who meet on an equal basis to review and discuss specialized, professional matters, before an audience.  Q and A or panel discussion to close out the session. 
Sessions will be 75-90 minutes. 
Must submit 2 Moderators and 3 Speakers during program submission.

Hot Topic Debate

Definition: To stimulate interest and debate, arrange for two or three views of a controversial issue to be presented. There should be a clear “Setting the Stage Presentation”, “Pro”, and “Con” designation when submitting presentation titles. 
Sessions will be 75-90 minutes. 
Must submit 2 Moderators and 3 Speakers during program submission.

Workshops & Meet-the-Expert Presentations

Definition: A small, round table discussion on a topic, with attendance limited to 50 people.
Sessions will be 75 minutes.
Must submit 2 Speakers that will speak on the SAME topic during program submission.

In-Depth Symposia

Saturday, June 5, 2021 Only

In-Depth Symposia

Definition: Half day sessions designed around a specific topic of interest. These sessions provide in-depth state-of-the-art information focused both on clinical and research areas from various perspectives, allowing attendees to make connections and incorporate the knowledge acquired into their everyday practice.
Session will be 3.5-4.0 hours with a 30 minute coffee break for a total of 4 – 4.5 hours.
Must submit at least 2 moderators and 8 speakers

Please Note: If you would like to add any additional comments regarding your program, please enter it at the bottom of your session description.

Download Layout Examples

Click Here


Review Speciality Category


The following categories are designed to provide program committee guidance when reviewing submissions and allocating program topics.  You will need to select the specialty category that BEST applies to your submission.

  • Administrative
  • Basic Science / Immunology
  • Translational
  • Heart
  • Lung
  • Liver
  • Kidney
  • Pancreas
  • Small Bowel
  • Infectious Disease
  • Pediatric
  • Pharmacy
  • Professional Development
  • Psychosocial and Ethics
  • Public Policy and Regulatory Issues
  • Vascularized Composite Allograft
  • Women’s Health
  • HLA
  • Other

KEYWORDS


Selecting keywords that apply to your submission will assist attendees when building their onsite schedules and navigating the program.  Click Here to view the list of keywords.


SESSION DESCRIPTION


Each program submission will need to provide a brief description that can be used to promote the session.


GOALS & OBJECTIVES


Each program submission will need to provide 3 Goals and Objectives.


Review


The Program Planning Committee members will review each submission. 

Programs are evaluated and scored based on 5 areas:

  1. Content: The proposal's content clearly illustrates thoroughness, quality, and clarity.
  2. Learning Outcomes: The proposal includes well developed learning outcomes that will add to attendee learning and development.
  3. Innovation/Creativity: The proposal represents innovative and/or creative approaches to professional practices, theory, or research.
  4. Relevancy: The proposal articulates a clear connection to an area/topic of the Congress.
  5. Organization of Topics/Speakers: The proposal is organized well and includes topics and speakers that would be engaging to attendees.

All programs will be reviewed and scored based on this grading rubric. Please review the rubric prior to submitting your proposal to ensure you understand how your session will be scored.


Selection


The Program Planning Committee will meet in person in late July to formally select the programs to be presented at the conference.  Programs will be formally evaluated and discussed based on their scores from the initial review process.

Program Acceptance Types:

  • As-is, with no change
  • Accepted with edits

Possible changes may be made to session/presentation titles, speakers or moderators, or use ideas from your program in combination with other submitted proposals

Programs May be Rejected Due to:

  • Review scores too low
  • Too similar to past presentations
  • No new data is being presented
  • Overlap of other programs being presented
  • Topics are not fully developed

Notification


ATC Staff will send notifications on the status of your program proposal in mid-September 2020. Notifications are sent to the program submitter only. Submitters should not contact any proposed speakers or moderators; all communication will be sent from the ATC staff.