Key Dates and Deadlines

Exhibit Application

Take advantage of all the opportunities throughout the Congress to network with attendees from across the globe in the exhibit hall. 

Open Hours for Attendees to Access Exhibits and Posters

Saturday, May 30 5:30 pm - 7:30 pm
Sunday, May 31 - Tuesday, June 2

10:30 am - 2:00 pm
3:30 pm - 7:00 pm

The exhibit hall will be closed from 2:00 pm to 3:30 pm Sunday, Monday and Tuesday for general attendee accessibility. 

Important: Attendees accessing Exhibit Hall Meeting Rooms, located in the back of Exhibit Hall A, will have access to enter the exhibit hall and attend meetings starting 7:00 am - 7:00 pm, Sunday, May 31, Monday, June 1, Tuesday, June 2

Special Events in the Exhibit Hall

The Congress program allows for daily unopposed exhibit hall times each day.  

Saturday, May 30

Opening Wine and Cheese Reception

5:30 pm - 7:30 pm
Poster Session with Presenters in Attendance  5:30 pm - 7:30 pm
Sunday, May 31 - Tuesday, June 2
Poster Viewing

10:30 am - 2:00 pm
3:30 pm - 7:00 pm

Morning Coffee Break 10:45 am - 11:15 am
Afternoon Coffee Break 4:00 pm - 4:30 pm
Poster Reception with Presenters in Attendance 6:00 pm - 7:00 pm

Install / Dismantle

There are designated dates and times for install and dismantle.

Thursday, May 28 1:00 pm - 5:00 pm
Friday, May 29 8:00 am - 5:00 pm
Saturday, May 30 8:00 am - 2:00 pm
Tuesday, June 2 7:00 pm - 9:00 pm
Wednesday, June 3 8:00 am - 12:00 pm

*Booth dismantling may not begin before 7:00 pm on Tuesday, June 2. All exhibit material must be packed and ready for shipment by 10:00 am on Wednesday, June 3. 

Dates and Deadlines

January 17, 2020
  • Exhibit Booth space assignments sent to exhibiting companies via email.
February 4, 2020
  • Official housing and registration opens to exhibitors.
March 10, 2020
  • Exhibitor Service Online Manual e-mailed to exhibiting companies.

March 25, 2020
  • Scale drawings for 20x20 booths or larger due to show management.
  • Deadline for cancellation of exhibit space. 
  • Company/Product description due
  • Notification of use of independent contractors form due
  • Affliate event space request form due
  • Request for novelty/giveaway approval form due
  • Decorator certificates of insurance due

Exhibitor Kit

Freeman OnLine®
Click here for the Exhibitor Kit

Shipping Information
Collect shipments will not be accepted.

Advance Shipments
All advance shipments should be labeled as follows:

Warehouse Shipping Address:
Exhibiting Company Name / Booth #
9820 Blue Grass Road
Philadelphia, PA 19114

Freeman will begin accepting crated, boxed or skidded materials beginning Tuesday, April 28, 2020 at the above address. The last day Freeman will accept freight at the warehouse (before a late charge) will be Thursday, May 21, 2020. Material arriving after Thursday, May 21, 2020 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM -2:30 PM. To check on the arrival of freight, please call our exhibitor service department at 775-355-4600.

Please Note: The warehouse will be closed on Monday, May 25, 2020 in observance of Memorial Day. Shipments will
not be accepted on this date.

Show Site Shipments
Shipments to show site will not be accepted prior to Thursday, May 28, 2020. Shipments arriving before this date will be refused.

All show site shipments should be labeled as follows:

Exhibiting Company Name / Booth #
C/O Freeman
Pennsylvania Convention Center
1101 Arch Street
Philadelphia, PA 19107-2299