Speaker Guides

The ATC Program User Portal displays session information for invited speakers, invited moderators, and oral / poster abstract presenters.

To view session details for your role(s) at ATC:

1. Log in to the ATC Program User Portal here.
2. Invited Speaker / Moderator login credentials:
   • Your login credentials are the ones you created when you submitted disclosure.
3. Abstract presenter login credentials:
   • Your login credentials are the ones you created when submitted your abstract.
4. If you do not know your login, please use the "Forgot Your Username/Password" links on the page.
5. To view your roles, select the tab that states "Tasks".

For additional login assistance, please email atc@support.ctimeetingtech.com.

Instructions for Presentation Types

The below information pertains to In-Depth Symposia, Interactive Symposium, Hot Topic Debate, Plenary and Abstract Sessions.

If you are speaking in a Meet-the-Expert (MTE) session, please read to the bottom of the guidelines for SPECIFIC MTE session guidelines.

Overview

Speaker Preparation

All speaker presentations will be given In-person in Philadelphia, Pennsylvania.

All oral presentations can be created with Microsoft PowerPoint for Windows. The laptops will have PowerPoint loaded and will support .ppt and .pptx files.

An ATC PowerPoint template can be found here.

Each speaker MUST bring their presentation to the ATC Speaker Ready Room on any of the following formats:

Speaker Ready Room

The Speaker Ready Room is located in the Pennsylvania Convention Center - Room 202 AB. It will be open during the following hours:

Speaker presentations must be uploaded in the Speaker Ready Room at least 2 hours prior to the start of their presentation.

Disclosure and Presentation Information

Required

The ATC requires presenters to include their mandatory financial disclosure BEFORE the first/title slide of their PowerPoint presentation.

When you are preparing your presentation, please be sure to include this information on your first slide.

All presenters are required to include a Speaker Disclosure Slide in their presentations. The PowerPoint template with the Speaker Disclosure Slide can be downloaded below.

PowerPoint Slide Template

Presentation Setup

PowerPoint (.pptx) is recommended for all users.

If you are speaking in a Meet-the-Expert session, please read to the bottom of the guidelines for SPECIFIC session guidelines

Slide presentation dimensions are 16:9

The recommended video format is MP4. If you are using another video format, please consult with the audiovisual contact onsite in the speaker ready room to make sure the video will be compatible with the equipment used in session rooms.

At the Conference

Speaker Ready Room, 202 AB at the Philadelphia Convention Center

All presenters are required to check-in at the Speaker Ready Room and preview their files no later than TWO HOURS PRIOR to the start of the session in which they are to speak. Even if a presenter is unavoidably delayed, he/she is still required to go directly to the Speaker Ready Room.

DO NOT GO STRAIGHT TO THE SESSION WITHOUT FIRST CHECKING IN AT THE SPEAKER READY ROOM.

In the Speaker Ready Room, audiovisual staff is readily available to help speakers upload and prepare their presentation. The computers in the Speaker Ready Room and presentation rooms will be Windows-based PCs with Microsoft PowerPoint. Presenters should make sure all fonts appear as expected and all sound/video clips are working properly in the Speaker Ready Room.

The following presentation file types are acceptable for ATC presentations:

• Microsoft Office PowerPoint (.pptx)

The following are accepted ways to bring your presentation to the Speaker Ready Room:

• USB Thumb Drive or hard drive
• Personal/business cloud Storage is accessible
• Personal/business Web-based email is accessible

Security

• Proper identification is required to submit a presentation and also to upload, preview, and edit files in the Speaker Ready Room.
• Media storage devices (USB Memory Sticks, USB External Hard Drives, etc.) are returned to ATC Registration Desk or destroyed if left behind.
• Cameras and video equipment are not permitted in the Speaker Ready Room.
• All files are deleted off all computers at the end of the meeting in the presence of an ATC staff member.

Movies and Multimedia

Be sure if using movie clips or other multimedia, to place all items used for the presentation’s creation in a folder and copy this folder to a backup media drive.

This is necessary for any clips to run properly; without the clips the PowerPoint presentation will not know where to find the movie. Remember to bring this disk with you to the meeting.

Meeting Room Setup

1. At the speaker lectern:
   1. A monitor to view the presentation
   2. A keyboard to advance slides
   3. A laser pointer
   4. A microphone
   5. A speaker timer that will show the presentation time and countdown. When the speaker’s presentation time is finished, a red light will show on the timer.
2. At the moderator head table:
   1. A monitor to view the presentation
   2. (2) tabletop microphones
3. Audience:
   1. Microphone in aisles of seating used for attendee question and answers after speaker presentation
4. Audiovisual technician table:
   1. Technician to load presentations and ensure microphones are working properly
   2. Computer with all session presentations

Each presentation room will be staffed with an audiovisual (AV) Technician, who will assist in starting each presentation. Before the session starts, the AV Technician will confirm all presentations are loaded on the technician computer and accounted for. If the AV Technician notices a missing presentation, then he/she will contact the Speaker Ready Room for verification and notify the moderator if necessary.

The AV Technician will ensure that each presentation is loaded on the lectern speaker monitor. Once the presentation is loaded, the speaker will then control the presentation slides from the lectern using a computer keyboard. There will be a separate laser pointer.

Important: Meet-the-Expert Sessions Only

Definition: This session is a conversation-based discussion- similar to a Fireside Chat session.

• Intended to be a small group audience.
• The purposeful layout is designed to allow interaction and discussion while creating new connections.
• This setting is a relaxed, informal atmosphere.
• No formal power point presentations.

General Presentation Best Practices

Generic and Trade Name

• Presentations must give a balanced view of therapeutic options.
• Faculty will be asked to use generic names to contribute to this impartiality.
• If trade names are used, those of several companies should be used rather than only that of a single supporting company.

Unlabeled Uses of Products

When an unlabeled use of a commercial product, or an investigational use not yet approved for any purpose is discussed during an educational activity the speaker should disclose that the product is not labeled for the use under discussion or that the product is still investigational.

Photography and Social Media Policy

The ATC welcomes attendees to take photographs during the event with personal mobile devices for non-commercial purposes. Live tweeting and sharing of meeting content (such as slides, posters, and exhibitor information) on social media to share information is also permitted.

If a speaker does not wish to have his or her session or research photographed or shared via social networks, the speaker will make an announcement before the presentation.

The ATC strongly encourages compliance with speaker requests regarding photography, audio/video recording, livestreaming, and social media sharing.