Call for Programs

Submission is Closed

Submission Deadline: Tuesday, July 2, 2019, 11:59 pm PST
Status Notifications Sent: September 25, 2019

ATC is an annual Congress that welcomes over 4,500 transplant professionals to present cutting-edge science that covers all organ types and offers insight into the future of the field and patient care. The ATC planning committee places priority on proposals that explore new advancements within the field of transplantation.

To move transplantation forward, it is essential to spur inspiration from innovative discussion - at ATC, The Science of Tomorrow Starts Today!

All program proposals must be submitted online.  Paper and email proposals will not be considered.  Incomplete proposals will not be considered.  Please review this site thoroughly.

To Download this Process in a PDF Click Here.


Policies


  • All submissions and presenters are subject to evaluation for CME compliance, and may be subject to modification or refusal.
  • Program submission is a proposal only, and that the planning committee has the right to change or alter it in any way they deem fit
  • Session proposers should advise all involved in their proposal that submission of a proposal does not constitute an invitation to appear on the program.
  • Individual invitations are sent in the fall from the ATC central office, following the program planning committee’s review and decision on programs.
  • All proposals must be submitted online.
  • Paper and email proposals will not be considered.
  • Incomplete proposals will not be considered.

Program Proposal Submission Process


The Call for Programs Submission process is as follows:

  1. Select session format
  2. Confirm an understanding on call for programs submission policies
  3. Provide proposed session title
  4. Select review specialty category
  5. Provide session description
  6. Provide 3 goals and objectives
  7. Indicate whether or not program is in collaboration with and ASTS/AST Committee / COP
  8. Select all key words that apply to submission
  9. Enter Moderator(s) Full Name, Institution, Email
  10. Enter Speaker(s) Full Name, Institution, Email
  11. Enter Speaker Title
  12. Review Summary of Information

Session Formats

An open call for program proposals is issued to the transplant community at large. All program proposals must be submitted online.
Submitters review appropriate session formats and design a program to submit based on the following formats descriptions 

Congress Symposia (Sunday, May 31 – Wednesday, June 3, 2020)

Lecture/Didactic Symposium:
  • Definition: A direct educational talk to the audience.
  • Sessions will be 75-90 minutes.
  • Must submit 2 Moderators and 3 Speakers during program submission.
Interactive Symposium:
  • Definition: A group of experts who meet on an equal basis to review and discuss specialized, professional matters, before an audience.  Q and A or panel discussion to close out the session.
  • Sessions will be 75-90 minutes.
  • Must submit 2 Moderators and 3 Speakers during program submission.
Hot Topic Debate:
  • Definition: To stimulate interest and debate, arrange for two or three views of a controversial issue to be presented. There should be a clear “Setting the Stage Presentation”, “Pro”, and “Con” designation when submitting presentation titles.
  • Sessions will be 75-90 minutes.
  • Must submit 2 Moderators and 3 Speakers during program submission.
Luncheon Workshop:
  • Definition: A small, round table discussion on a topic, with attendance limited to 50 people.
  • Sessions will be 75 minutes.
  • Must submit 2 Speakers that will speak on the SAME topic during program submission.

In-Depth Symposia (Saturday, May 30, 2020 Only)

In-Depth Symposia
  • Definition: Half day sessions designed around a specific topic of interest. These sessions provide in-depth state-of-the-art information focused both on clinical and research areas from various perspectives, allowing attendees to make connections and incorporate the knowledge acquired into their everyday practice.
  • Session will be 3.5-4.0 hours with a 30 minute coffee break for a total of 4 – 4.5 hours.
  • Must submit at least 2 moderators and 8 speakers
  • Samples can be found by visiting: https://atcmeeting.org/depth-symposia

Please Note: If you would like to add any additional comments regarding your program, please enter it at the bottom of your session description.

Review Speciality Category

The following categories are designed to provide program committee guidance when reviewing submissions and allocating program topics.  You will need to select the specialty category that BEST applies to your submission.

  1. Administrative
  2. Basic Science / Immunology
  3. Translational
  4. Heart
  5. Lung
  6. Liver
  7. Kidney
  8. Pancreas
  9. Small Bowel
  10. Infectious Disease
  11. Pediatric
  12. Pharmacy
  13. Professional Development
  14. Psychosocial and Ethics
  15. Public Policy and Regulatory Issues
  16. Vascularized Composite Allograft
  17. Women’s Health
  18. HLA
  19. Other

KEYWORDS

Selecting keywords that apply to your submission will assist attendees when building their onsite schedules and navigating the program.  Click Here to view the list of keywords.

SESSION DESCRIPTION

Each program submission will need to provide a brief description that can be used to promote the session.

GOALS & OBJECTIVES

Each program submission will need to provide 3 Goals and Objectives.


Review


The Program Planning Committee members will review each submission. 

Programs are evaluated and scored based on 5 areas:

  1. Content: The proposal's content clearly illustrates thoroughness, quality, and clarity.
  2. Learning Outcomes: The proposal includes well developed learning outcomes that will add to attendee learning and development.
  3. Innovation/Creativity: The proposal represents innovative and/or creative approaches to professional practices, theory, or research.
  4. Relevancy: The proposal articulates a clear connection to an area/topic of the Congress.
  5. Organization of Topics/Speakers: The proposal is organized well and includes topics and speakers that would be engaging to attendees.

All programs will be reviewed and scored based on this grading rubric. Please review the rubric prior to submitting your proposal to ensure you understand how your session will be scored.


Selection


The Program Planning Committee will meet in person in late July to formally select the programs to be presented at the conference.  Programs will be formally evaluated and discussed based on their scores from the initial review process.

Program Acceptance Types:

  • As-is, with no change
  • Accepted with edits
  • Possible changes may be made to session/presentation titles, speakers or moderators, or use ideas from your program in combination with other submitted proposals

Programs may be Rejected due to:

  • Review scores too low
  • Too similar to past presentations
  • No new data is being presented
  • Overlap of other programs being presented
  • Topics are not fully developed

Notification


ATC Staff will send notifications on the status of your program proposal in mid-September 2019. Notifications are sent to the program submitter only. Submitters should not contact any proposed speakers or moderators; all communication will be sent from the ATC staff.

Submission is Closed

Submission Deadline: Tuesday, July 2, 2019, 11:59 pm PST

Status Notifications Sent: September 25, 2019