Hynes Meeting Space Rental

New Benefit for 2019

ATC is committed to creating opportunities to increase exhibitor and attendee engagement.  In our commitment to enhance overall experiences, ATC has created exhibitor meeting space in the Hynes Convention Center, Hall B to allow better access to attendees.

We are offering the EXCLUSIVE opportunity for full-paying exhibit companies to host specific meetings over the course of the American Transplant Congress.*  

*Non-profit exhibit companies are not eligible for this opportunity.

For questions, please contact Melanie Ryan, mryan@atcmeeting.org


Permitted Meeting Types


ATC will be permitted the following types of meetings to be held by full paying exhibitors:

Offices

Space held on a 24 hour basis.  

Staff Meetings

Meetings or exhibitor staff only.  Staff meetings should be closed to the public and may not include ATC attendees unless they are full time employees of the exhibiting company.  Not held on a 24 hour basis.  

Hospitality Suite

Social gatherings sponsored and financially supported by industry for business purposes.  Educational activity of any kind is strictly prohibited.  

Meetings of 20 People or Less

Advisory Board Meetings

Small meetings, 20 people or fewer.  Sponsored and financially supported by a full paying exhibitor.

Focus Groups

Small meeting, 20 people of fewer.  Meetings that target a specific group of attendees to obtain specific data, evaluate services or test new ideas.  Sponsored and financially supported by a full paying exhibitor.

Investigator Meetings

Small meetings, 20 people or fewer.  Investigator meetings are closed to the public and must focus on institutional review board or regulatory agency approved protocol and must review or conduct results of a specific study, current clinical trial or products.  Promotional meetings for data presentation or to launch a drug or study are prohibited.  Sponsored and financially supported by a full paying exhibitor.


Guidelines


All Hynes Meeting Space Rental must be approved by ATC and approval will be based on the regulations outlined below and listed here.

  • Meeting participants must be registered Congress attendees - no outside persons permitted.
  • Applications to be submitted and meeting space assigned in same method as exhibit booths based on floor plan.
  • Meeting times are shown below
  • Eligibility is for full paying exhibitors only.
  • Catering must be ordered directly with ATC/Hynes convention center caterer directly.
  • Audiovisual must be ordered through ATC designated AV provider, PSAV.
  • Furniture must be ordered through the ATC designated contractor, Freeman.

Meetings Times


All restricted times are reserved for ATC programs, meetings and functions.  ATC is protective of its attendees’ time, energy and attention and strongly objects to third party initiatives scheduled outside of established guidelines.  

Friday, May 31 2:00 pm - 5:00 pm
Saturday, June 1 6:00 am - 5:30 pm
Sunday, June 2 6:00 am - 8:30 am
11:15 am - 4:00 pm
4:30 pm - 6:00 pm
Monday, June 3 6:00 am - 8:30 am
11:15 am - 4:00 pm
​4:30 pm - 6:00 pm
Tuesday, June 4 6:00 am - 8:30 am
11:15 am - 4:00 pm
​4:30 pm - 6:00 pm

Fees


Space Needed Up to 4 Hours Rental Up to 8 Hours Rental 24 Hour Rental
  Before May 1 After May 1 Before May 1 After May 1 Before May 1 After May 1
10 x 10 $1,500 $2,000 $2,500 $3,000 $5,000 $5,500
10 x 20 $2,500 $3,000 $4,500 $5,000 $8,000 $10,000
20 x 20 $5,000 $5,500 $10,000 $10,500 $15,000 $20,000

Apply Here


Floorplan

All events are subject to these Terms & Conditions.


Marketing


Benefits Included in Rental

Onsite marketing activities for Hynes Meeting Space Rental events are permitted in the following areas:

  • Sponsor’s exhibit booth
  • (1) 22 x 28 sign outside Exhibit Hall B the day of the event only.

Sponsor is responsible for creative and production costs.

Pre-Congress Mailing List – Additional Fee

A mailing list* of all pre-registered attendees can be purchased for a one-time usage. This gives you a unique opportunity to get in front of attendees before the Congress begins either by sending a mailing piece or an email blast

*One-time use agreement must be signed and ATC must approve the marketing in order to receive the list. 

Please see Content and Use of ATC Name and Logo.

Prohibited Marketing Activities

Promotion of the event is specifically forbidden in ATC designated convention centers or hotels. The following promotion is not permitted:

  • Hotel door drops
  • Distribution of invitations outside of exhibit booth
  • Signs outside of exhibit booth or exhibit staff holding outside of exhibit booth.

Such invitations and signage will be removed and destroyed.

Content and Use of the ATC Name & Logo

Any advertisements, promotions or invitations for affiliate events must bear the following statement: “This program is not affiliated with ATC.”  This statement must appear on the cover/front page of any copy using at least 12 pt. font size. 

The ATC logo or name may not be used in any promotions, advertisements, meeting materials or correspondence related to events.