Key Dates and Deadlines

Take advantage of all the opportunities throughout the Congress to network with attendees from across the globe in the exhibit hall. 


Open Exhibit Hours


Saturday, June 1 5:30 pm - 7:30 pm
Sunday, June 2 - Tuesday, June 4

10:30 am - 12:30 pm
3:30 pm - 7:00 pm

The exhibit hall will be closed from 2:00 pm to 3:30 pm Sunday, Monday and Tuesday. 

Special Events in the Exhibit Hall

The Congress program allows for daily unopposed exhibit hall times each day.  

Saturday, June 1

Opening Wine and Cheese Reception

5:30 pm - 7:00 pm
Poster Session with Presenters in Attendance  5:30 pm - 7:00 pm
Sunday, June 2 - Tuesday, June 4
Poster Viewing

10:30 am - 2:00 pm
3:30 pm - 7:00 pm

Morning Coffee Break 10:45 am - 11:15 am
Afternoon Coffee Break 4:00 pm - 4:30 pm
Poster Reception with Presenters in Attendance 6:00 pm - 7:00 pm

Install / Dismantle


There are designated dates and times for install and dismantle.

Install
Thursday, May 30 1:00 pm - 5:00 pm
Friday, May 31 8:00 am - 5:00 pm
Saturday, June 1 8:00 am - 2:00 pm
Dismantle*
Tuesday, June 4 7:00 pm - 9:00 pm
Wednesday, June 5 8:00 am - 4:00 pm

*Booth dismantling may not begin before 7:00 pm on Tuesday, June 4. All exhibit material must be packed and ready for shipment by 12:00 pm on Wednesday, June 5. 


Dates and Deadlines


January 15, 2019
  • Exhibit Booth space assignments sent to exhibiting companies. 
February 4, 2019 
  • Official housing and registration opens to exhibitors.
March 8, 2019
  • Exhibitor Service Online Manual e-mailed to exhibiting companies.
March 15, 2019
  • Scale drawings for 20x20 booths or larger due to show management.
  • Deadline for cancellation of exhibit space. 
  • Company/Product description due
  • Notification of use of independent contractors form due
  • Affliate event space request form due
  • Request for novelty/giveaway approval form due
  • Decorator certificates of insurance due