Press & Social Media Policy
Press passes are issued to individuals representing a recognized news organization, including journalists reporting for online media outlets and freelancers who contribute to such organizations. Individuals involved with public relations, marketing, sales, circulation, advertising, or any other non-editorial function including educational program developers (including CME writers and editors) or other individuals who are not actually reporting on the meeting are not eligible for press passes. The ATC prohibits the development of CME content based on information presented at its meeting. The ATC reserves the right to inspect the credentials of anyone requesting a press pass, and to refuse to issue a press pass. Generally, no more than five representatives per organization are issued credentials. The ATC does not make public any list of press attendees or their affiliations.
Media who produce a communications vehicle that is sponsored by a single organization or whose revenue for the publication or issue of a publication depends solely on coverage of the ATC meeting are also ineligible to receive press passes. In addition, media who produce a communications vehicle that uses the ATC name or logo to imply endorsement from the ATC are also ineligible to receive press passes.
Individuals who receive exhibitor passes are not eligible for press passes.
Credentialed media have access to all general sessions, including plenary, poster discussion, and concurrent sessions. Access to ticketed events with limited enrollment, such as early morning workshops, is restricted to ticket holders only. The ATC reserves the right to restrict attendance at any session. Press attendees are required to check in at the onsite press room upon arrival.
Photography & Social Media Policy
The ATC welcomes attendees to take photographs during the event with personal mobile devices for non-commercial purposes. Live tweeting and sharing of meeting content (such as slides, posters, and exhibitor information) on social media as a way to share information is also permitted.
If a speaker does not wish to have his or her session or research photographed or shared via social networks, the speaker will make an announcement before the presentation.
The ATC strongly encourages compliance with speaker requests regarding photography, audio/video recording, livestreaming, and social media sharing.
Requests for Interviews
If you are interested in conducting an interview with a speaker or presenter, the ATC Communications staff can assist with coordinating a time for you to meet with the person or persons while onsite during the ATC meeting. The deadline for submitting requests for interviews is Wednesday, May 16. Due to the travel schedules of ATC speakers and presenters, we may not be able to accommodate requests made after May 16, including on-site requests.
Reproduction of materials such as abstract data, posters, presentation slides, etc., requires first obtaining permission from the listed author(s) and/or presenter(s) as well as from any individual or group that may hold copyright on the material. Journalists violating copyright restrictions may have their press access denied the in future years. Photography of sessions, trade show booths, event set up, etc. is prohibited; the ATC has a designated staff photographer and can provide event photography for journalists who wish to include photos with their coverage of the event. This can be arranged by contacting the ATC Communications Manager, Caitlin McWilliams, who will be onsite during the event.
Use of ATC Scientific Program Content
Please be aware that the information and materials displayed and/or presented at all sessions of this meeting are the property of the American Transplant Congress (and/or the presenter) and cannot be photographed, copied, photocopied, transformed to electronic format, reproduced or distributed without the written permission of the American Society of Transplant Surgeons and American Society of Transplantation (and/or the presenter). Use of the ATC name and/or logo in any fashion by any commercial entity for any purpose is expressly prohibited without the express written permission of the American Society of Transplant Surgeons and American Society of Transplantation.
ATC Public Relations Contact
Senior Marketing & Communications Manager