Registration Categories

Registration & Housing will open in January 2019.

Please review the registration types below prior to registering for the meeting.  If you register under the incorrect category, you are subject to a $75 processing fee to change your registration type. 

Membership rates apply to those who have completed their 2019 membership.


Category Types


Member

To register as a member, you must be a current doctoral member of AST, ASTS or both societies.  This membership category includes MD, PhD, PharmD, DO or equivalent doctoral degrees only.  Non-doctoral degree holders should register under the Non-Doctoral Member category.  

Trainee Member

You must be a current trainee member of either AST or ASTS to register as a trainee member. 

Trainee Non-Member

If you are not a member of AST or ASTS, but you are a medical student/resident studying under a program director, you should register as a trainee non-member.  To register under this category, you must provide proof of your status as a medical student/resident.  A signed letter from your program director must be sent no later than May 14, 2019.  When you complete your registration, you will need to email your letter to csaenz@atcmeeting.org.   Your registration will not be complete until this letter is received and uploaded online.  If you fail to provide the letter by this date, you must bring it with you onsite to the meeting.  If you do not have the letter with you onsite, you will be responsible for paying the non-member registration rates for the meeting.  No exceptions will be made.  

Non-Member

If you are a doctoral degree holder (MD, PhD, PharmD, DO or equivalent) with no membership affiliation to AST or ASTS, you should register as a non-member.

Non-Doctoral Member

Members of AST or ASTS who hold non-doctoral degrees are eligible to register under this category.  This category includes the following occupation types:

  • Research Assistant
  • Nurse
  • Physicians Assistant
  • Transplant Coordinator
  • Transplant Administrator
  • Lab Technician
  • Pharmacy Technician
  • Other Allied Health or Pharmacy Occupations

Non-Doctoral Non-Member

Those who fall under one of the occupation types above (under non-doctoral member) but have no membership affiliation with AST or ASTS should register as a non-doctoral non-member.  

If you are still unsure what category you should register under, please contact us before registering to avoid choosing the incorrect category and paying the change fee. 


Membership


ATC offers reduced registration fees to ASTS or AST members.  Membership dues for 2019 must be paid by May 24, 2019 in order to qualify for MEMBER registration fees.  

Questions regarding your ASTS or AST membership? 

AST Membership: Julie Atkinson at jatkinson@myast.org or 856-793-0914
ASTS Membership: Ning Duan at ning.duan@asts.org or 703-414-7870

*New/Renewing membership in ASTS or AST may take 5 - 10 business days to be active in the ATC registration system.


Payment


Registration must be paid using a valid credit card online.  Wire transfers are not accepted for individual registrations or groups.  Full payment must accompany all registrations and registration will not be final until payment is received.  


Cancellation/Change Fee Policy


Cancellations / Refunds
Requests for cancellation / refunds must be submitted via email to csaenz@atcmeeting.org by May 20, 2019 to be eligible for reimbursement.  Refund requests after May 20, 2019 will not be honored.

There will be a $75 processing fee for all refunds.  Refunds will not be processed until after the meeting.

There will be no refunds for Ticketed Luncheon Workshops.

Name Changes
All name changes must be received via email to csaenz@atcmeeting.org by May 20, 2019.  If you would like to make a name change after this date, there will be a $25.00 charge per name change.

Incorrect Registration Category
If you register under the incorrect registration category, there will be a $75 processing fee to alter your registration.  Please make sure you have carefully reviewed the registration types before you register.

Requests to change a registration category must be submitted via email to csaenz@atcmeeting.org by May 20, 2019.  We are not able to change your registration type after this date. 


VISA Letter of Invitation


VISA letters of invitation are available to registered participants only.  You will have the option to request a letter of invitation during the registration process.  Once you are registered, you will need to log into your badge center.  You will need your email address and badge number to log in.  You will then be able to print the VISA invitation letter using the link under "My Account."  


ADA Statement


ADA accommodations will be made in accordance with the law. If you require ADA accommodations, please indicate what your needs are at the time of registration. We cannot ensure the availability of appropriate accommodations without prior notification.


Questions?


For assistance with registration, please call our help center, 508-743-8538, Monday – Friday 9am – 5pm EST.